RESERVATION AND RENTAL OF CAMPUS BUILDINGS AND GROUNDS
Campus spaces and reservations will be listed on the CBU web site so that persons anywhere can see immediately the days and hours when and by whom the campus spaces are reserved. Reservations and rental of campus spaces are made through Events Management at https://eventsmgmt.cbu.edu. For more information about renting campus space, please refer to the "Events Management" brochure that is available from the Events Management office.
Facility Scheduling Policy
All meetings held on or off campus (i.e., school, departmental, committee, staff, club or other activities) are to be recorded on the master calendar in the Events Management office. This will assist in achieving and maintaining the University's goals of (1) keeping the campus informed of all activities of the University, (2) enabling the switchboard, as well as other campus offices, to direct and relate needed information, and (3) printing an accurate weekly calendar. Reservations by faculty and staff for off campus groups are made at the rates shown in the "Event Management" brochure. Any exception to the regular rental rates must have the written authorization of a Vice President or the President.
Event Scheduling
Any individual or external groups will notify Events Management and request events at https://eventsmgmt.cbu.edu or at 901-321-3525. When the event has been approved and scheduled, the group will receive written confirmation of the event's booking. Groups will be held responsible and liable for good use of the space. There is a separate room deposit required on all room rentals, which will be refunded after the event if there are no damages and the rooms are left clean. The deposit will be invoiced and is due upon receipt of your confirmation letter. The balance of the invoice must be paid in full no later than the date stated in your confirmation letter; otherwise the room reservation will be cancelled automatically. Your cooperation will be greatly appreciated. Rooms are booked on a first-come, first-serve basis.
Conflict Resolution
When conflicts arise from several groups needing the same space at the same time or when one group has an immediate need for the space previously reserved by another person or group, the conflict should be negotiated by the parties involved or by their immediate supervisors. Metrio Robinson, Director of Events Management, should be involved in any change of space reservation or utilization in these situations.
Diversity
Events Management balances the various needs of the University and the Memphis community and offers hospitality to outside groups. This hospitality and cooperation with the needs of the outside community serves as an advantage to the CBU faculty, staff, and students directly by providing diverse activities on campus and indirectly through public relations efforts and information.
Setup/Reset
Contact Events Management at 901-321-3525 for all room setup and reset arrangements.
Audio Video Resources
An audio-visual technician is required as part of the package whenever the Montesi Executive Conference Center, Spain Auditorium, or University Theater is utilized by an on-campus or an off-campus group, except where no audio-visual component is requested. Audiovisual arrangements are made through the Event Coordinator, Daniel Schenck (901-321-3530). Events Management handles arrangements for off-campus groups.
Food Services
Catering arrangements must be made through ARAMARK Food Services on the CBU campus (901-321-3560).